Expense Management for Transport Businesses Using HTBOOK

HTBOOK helps transport businesses control and track expenses with digital tools for fuel monitoring, trip costing, driver payments and maintenance tracking. It simplifies budgeting, reduces waste and improves overall financial management through real-time insights a...

“Expense Management for Transport Businesses Using HTBOOK”

At HTBOOK, we have helped companies like Baton and ICP control their spending better. They had problems with fuel prices, toll fees, fixing things, and taking too long to pay drivers in cash. They also struggled to manage payments in different countries and keep up with VAT rules. Now, with HTBOOK, they can see their spending as it happens, manage their budgets easily, and keep things organized. In the future, they want to grow more quickly with our digital tools, save time, and make better money choices using easy-to-understand reports.

So now we explain that how can transport and logistics businesses solve these issues.

1. Cash advances & reimbursements:

If your drivers are out driving, they need cash for things like food, parking and fixing the car. It gets hard to keep track of these costs when a lot of employees are traveling to different cities or countries. Using personal cards and paper receipts makes things take longer and harder to understand.

For example, Ali, who drives a delivery truck, buys gas with his own card because his fuel card doesn't work at that station. With HTBOOK, expense records are handled online. Drivers can quickly upload their receipts and the company can keep an eye on spending, approve reimbursements more quickly and make things easier for everyone.

HTBOOK Multi-Currency Expense Management:

🌍 Supports multiple currencies:

Perfect for transport businesses working in different countries.

💳 Tracks international expenses:

Tracks spending on fuel, tolls, meals, and repairs.
Works even when drivers are in other countries.

🔄 No need for manual conversions:

Automatically calculates currency exchange rates.

📋 One place for all records:

No need to manage separate files for each country.

🧾 Clear and simple reports:

Displays all expenses in an easy-to-read format.
Helps managers plan budgets and control costs better.

⏱️ Saves time and reduces errors:

Makes international cost tracking simple and accurate.

Slow and complicated card process:

Changing from paying back employee expenses to corporate cards can be hard, especially if it takes a long time to set up cards for each employee. If your cards aren't connected to your spending system, it's harder to keep track of your expenses.

With HTBOOK, you can quickly give physical or virtual cards to your drivers and workers. You can set spending limits for each person or team, make rules and see all expenses as they happen. HTBOOK makes everything simple, quick and completely automatic—no need for any manual checks.